How the group works
Handling safety risks
Handling of security Issues
Handling of anti-doping issues
How the group works
The group members
The group is elected at the club’s annual meeting.
You can find the current members here!
The group’s responsibility
The group works to create a safe and secure environment in MHFS for all members and guests. They do this by investigating risks and issues and proposing appropriate actions to the board.
- A safety risk is defined as a situation that can lead to physical injuries to one or more persons.
- A security risk is defined as a situation where someone feels insecure, bullied or discriminated against..
MHFS strives to be a club where everyone feels safe and welcome. Anything that threatens this is not tolerated.
Secrecy
Members of the group are required to keep any discussions and facts within the group secret unless the group or board decides to make these discussions or facts open to the club. The secrecy rules apply to both current and former members of the safety and security group.
Handling safety risks and security issues
Reporting a safety risk or a security issue
If any club member sees an unsafe situation from either a safety or a security perspective, they are required to inform those involved of their observation and to ask them to rectify the situation. It is also required of the parties involved in the unsafe situation to listen and to change their behavior accordingly. If this is enough to resolve the issue, no further action is needed. If the issue is not resolved, then an investigation by the safety and security group can be started.
All members and guests can and are encouraged to report what they see as unsafe situations, acts, unfriendly and threatening behavior to the safety and security group. In this case send an email to the safety and security group: safety@mhfs.se
When a report has been made the group will first determine that the reported incident falls under the group’s responsibility. If this is the case the investigation moves on to a preliminary investigation to gather the basic information needed to start the true investigation that is described below.
Investigating an issue
As soon as an investigation is started the people involved must be informed.
One or more members of the group gather information by talking to the involved people and any witnesses. It is very important that the people that have been reported as responsible for the unsafe or unsecure situation gets to tell their version of what happened. All facts that are gathered must be treated equally.
No disciplinary actions are discussed during the investigation phase; it is a pure fact gathering stage. All gathered facts should be written down.
Disciplinary actions
When the investigation is finished the safety and security group decides if a safety or security risk has occurred and if disciplinary actions are needed.
The chosen disciplinary actions must fit the situation:
- Warning – The member is warned that the reported actions are unsafe or unsecure and therefore unacceptable. While this warning stands any further unsafe or unsecure actions will result in a more severe disciplinary action. See the MHFS statutes for more information about warnings and how long they last. Any further disciplinary actions, other than expulsion from the club, is added on top of a warning.
- Suspension – The member is suspended from all or parts of the clubs activities for a set amount of time. An example of such a suspension can be not being allowed to spar for a few months. Paid member and training fees are not refunded when a member is suspended. In a situation of a safety issue:If a member is enrolled for a competition or workshop that is not allowed because of a suspension it is that member’s responsibility to inform the organisers that they cannot take part of it. Any fees that will not be refunded are paid by the suspended member.
- Expulsion – If the reported safety or security issue is severe enough the member will be expelled from MHFS. Paid member and training fees are not refunded when a member is expelled. Expulsion from MHFS is permanent. If an expelled member is enrolled for a competition or workshop, that requires attending persons to be members of a club, it is that former member’s responsibility to inform the organisers that they cannot take part of it. Any fees that will not be refunded are paid by the expelled member. An expelled member cannot use the connection to MHFS to gain or keep a competition card from Svenska Budo & Kampsportsförbundet or any other such documentation.
- Other disciplinary actions – The safety and security group has the right to decide on other disciplinary actions as they find suitable.
Reporting the decision
When a decision has been made by the safety and security group it must be reported to the board. The board then decides if the investigation was adequate and if a reasonable decision was reached. The board reports the decision to the involved club members.
All involved members must be informed both verbally and in writing.
A copy of the report is saved offline according to the GDPR.
The member must also be informed that there is a two week period where the decision can be appealed against. Such an appeal must be sent to info@mhfs.se within those two weeks.
Handling of anti-doping issues
MHFS follows national rules and guidelines regarding doping.