How the group works
Handling safety risks
Handling of security Issues
Handling of anti-doping issues
How the group works
The group members
The group is elected at the club’s annual meeting.
You can find the current members here!
The groups responsibility
The group works to create a safe and secure environment in MHFS for all members and guests. It is also this group that sets and enacts any disciplinary actions that are deemed necessary.
- A safety risk is defined as a situation that can lead to physical injuries to one or more persons.
- A security risk is defined as a situation where someone feels insecure, bullied or discriminated.
MHFS strives to be a club where everyone feels safe and where everyone feels welcome. Anything that threatens this is not tolerated.
Secrecy
Members of the group are required to keep any discussions and facts within the group secret unless the group or board decides to make these discussions or facts open to the club. The secrecy rules apply to both current and former members of the safety and security group.
Handling safety risks
Reporting a safety risk
If a member sees an unsafe situation they are required to inform those involved of their observation and to ask them to rectify the situation. It is also required of those members that are told that they are acting unsafely to listen to this and to change their behavior accordingly.
All members and guests can and are encouraged to report what they see as unsafe situations or acts to the safety and security group. This can be done either verbally or in writing to either the entire group or to a member of it.
When a report has been made the group will first make sure that the reported incident falls under the group’s responsibility. If this is the case the investigation moves on to a preliminary investigation to gather the basic information needed to start the true investigation that is described below.
Investigating an safety issue
As soon as an investigation is started the persons involved must be informed.
One or more members of the group gather information by talking to the involved persons and witnesses. It is very important that the person or persons that have been reported as responsible for the unsafe situation gets to tell their version of what happened. All fact that are gathered must be treated equally.
No disciplinary actions are discussed during the investigation; it is a pure fact gathering exercise. All gathered facts should be written down.
Disciplinary actions
When the investigation is finished the group gathers and decides if a safety risk has occurred and if disciplinary actions are needed. As much as possible these meetings should be face to face to avoid misunderstandings and to avoid wasting time.
The chosen disciplinary actions must fit the situation:
- Warning – The member is warned that the reported actions are unsafe and unacceptable. While this warning stands any further unsafe actions will result in a more severe disciplinary action. See the MHFS statutes for more information about warnings and how long they last. Any further disciplinary actions, other than expulsion from the club, is added on top of a warning.
- Suspension – The member is suspended from all or parts of the clubs activities for a set amount of time. An example of such a suspension can be not being allowed to spar for a few months. Paid member and training fees are not refunded when a member is suspended. If a member is enrolled for a competition or workshop that is not allowed because of a suspension it is that member’s responsibility to inform the organisers that he or she cannot take part of it. Any fees that will not be refunded are paid by the suspended member.
- Expulsion – If the reported safety issue is severe enough the member will be expelled from MHFS. Paid member and training fees are not refunded when a member is expelled. Expulsion from MHFS is permanent. If an expelled member is enrolled for a competition or workshop, that requires attending persons to be members of a club, it is that former member’s responsibility to inform the organisers that he or she cannot take part of it. Any fees that will not be refunded are paid by the expelled member. An expelled member cannot use the connection to MHFS to gain or keep a competition card from Svenska Budo & Kampsportsförbundet or any other such documentation.
- Other disciplinary actions – The group has the right to decide on other disciplinary actions as they find suitable.
Reporting the decision
When a decision has been made it must be reported to the board. The board then decides if the investigation was adequate and if a reasonable decision was reached. The board then chooses who will report the decision to the involved members.
All involved members must be informed both verbally and in writing.
A copy of the report is saved on the MHFS board´s facebook page and a printed copy is saved in the club secretary’s binder.
The member must also be informed that there is a two week period where the decision can be appealed against. Such an appeal must be sent to info@mhfs.se within those two weeks.
Handling of security issues
Reporting a security issue
If a member sees or hears something that can be seen as a security issue they are required to inform those involved of their observation and to ask them to rectify the situation. It is also required of those members that are told that they are acting badly towards others to listen to this and to change their behavior accordingly.
All members and guests can and are encouraged to report what they see as unfriendly behavior, threats or other insecure situations or acts to the safety and security group. This can be done either verbally or in writing to either the entire group or to a member of it.
When a report has been made the group will first make sure that the reported incident falls under the group’s responsibility. If this is the case the investigation moves on to a preliminary investigation to gather the basic information needed to start the true investigation that is described below.
Investigating an security issue
As soon as an investigation is started the persons involved must be informed.
One or more members of the group gather information by talking to the involved persons and witnesses. It is very important that the person or persons that have been reported as responsible for the unsafe situation gets to tell their version of what happened. All fact that are gathered must be treated equally.
No disciplinary actions are discussed during the investigation; it is a pure fact gathering exercise. All gathered facts should be written down.
Disciplinary actions
When the investigation is finished the group gathers and decides if a security issue has occurred and if disciplinary actions are needed. As much as possible these meetings should be face to face to avoid misunderstandings and to avoid wasting time.
The chosen disciplinary actions must fit the situation:
- Warning – The member is warned that the reported actions are unacceptable. While this warning stands any further such actions will result in a more severe disciplinary action. See the MHFS statutes for more information about warnings and how long they last. Any further disciplinary actions, other than expulsion from the club, is added on top of a warning.
- Suspension – The member is suspended from all or parts of the clubs activities for a set amount of time. Paid member and training fees are not refunded when a member is suspended.
- Expulsion – If the reported security issue is severe enough the member will be expelled from MHFS. Paid member and training fees are not refunded when a member is expelled. Expulsion from MHFS is permanent. If an expelled member is enrolled for a competition or workshop, that requires attending persons to be members of a club, it is that former member’s responsibility to inform the organisers that he or she cannot take part of it. Any fees that will not be refunded are paid by the expelled member. An expelled member cannot use the connection to MHFS to gain or keep a competition card from Svenska Budo & Kampsportsförbundet or any other such documentation.
- Other disciplinary actions – The group has the right to decide on other disciplinary actions as they find suitable.
Reporting the decision
When a decision has been made it must be reported to the board. The board then decides if the investigation was adequate and if a reasonable decision was reached. The board then chooses who will report the decision to the involved members.
All involved members must be informed both verbally and in writing.
A copy of the report is saved on the MHFS board´s facebook page and a printed copy is saved in the club secretary’s binder.
The member must also be informed that there is a two week period where the decision can be appealed against. Such an appeal must be sent to info@mhfs.se within those two weeks.
Handling of anti-doping issues
MHFS follows national rules and guidelines regarding doping.